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PLAN OF ORGANIZATION
NEW HANOVER COUNTY REPUBLICAN PARTY
ADOPTED MARCH 10, 2007
I. This plan is adopted pursuant to the North Carolina Republican Party Plan of Organization, hereinafter, the State Plan of Organization.
II. At the County Convention, which shall be duly called in accordance with Article III A. 1. of the State Plan of Organization, the following offices and positions shall be filled by election in the odd numbered years:
Additionally, Delegates and Alternates to the District Convention and the State Convention shall be duly elected at each annual convention.
III. At the County Convention, only delegates duly elected at the Precinct Meetings shall be entitled to vote and each delegate present shall be entitled to one vote, up to the maximum votes allowed for each precinct. Votes within a precinct shall not be divided among delegates on a fractional basis.
IV. The following shall serve as members of the County Executive Committee:
A. The immediate past Chairman of the New Hanover County Republican Party as an ex officio member, and shall not affect quorum.
B. The President or the Chairman of the Lower Cape Fear Republican Women’s Club, New Hanover County Republican Men's Club, New Hanover County Young Republicans, and College Republicans of the University of North Carolina at Wilmington as ex officio members, and shall not affect quorum.
C. All the New Hanover County Republicans who hold elective office at the Town, City, County, State, or National level as ex officio members, and shall not affect quorum.
D. All the New Hanover County Republican members of the County or State Board of Elections as ex officio members, and shall not affect quorum.
E. All active precinct chairmen. In the event a precinct chairman is elected to the Executive Committee by virtue of being elected an officer of the Executive Committee or by virtue of Article IV A, B, or C, the County Party Chairman, with the advice and consent of the Executive Committee, shall appoint a precinct member to serve in his place.
V. The County Chairman, with the advice and consent of the Executive Committee, may appoint up to ten (10) additional members at-large and may also appoint an Executive Director, who need not come from the existing Executive Committee but shall upon appointment be a voting member of the Executive Committee and shall serve without pay. The appointment of the Executive Director shall be with the advice and consent of the Executive Committee.
VI. The County Chairman, with the advice and consent of the Executive Committee, shall appoint a finance chairman who need not come from the existing Executive Committee but shall upon appointment be a member of the Executive Committee, and an Auditing Committee and any other Committee Chairmen subject to the advice and consent of the County Executive Committee deemed necessary to conduct the business of the County Executive Committee.
VII. The duties of the officers and committee chairman shall be as follows:
A. Chairman: The Chairman of the County Executive Committee, with the advice of the County Executive Committee, shall have general supervision of the affairs of the party within the County. He shall issue the call for Biennial Precinct Meetings and Presidential Year Precinct Meetings, the County Convention, the Presidential Election Year County Convention, and the Executive Committee meetings, and shall preside at all meetings of the County Executive Committee. With the advice and consent of the County Executive Committee, he shall appoint a Parliamentarian, a Chairman of the Finance Committee, a Chairman of the Public Relations Committee, a Chairman of the Republican Auxiliary Groups Liaison Committee, a Chairman of the Leadership Development Committee, an Information Technology Chairman, and an Auditing Committee Chairman and any other chairman deemed necessary to conduct the business of the County Executive Committee, and he shall further appoint the members of said committees. He shall be responsible for the creation and maintenance of a Republican organization in every precinct within his County. He shall obtain and preserve a list of all registered Republicans in the County, and shall perform such other duties as may be described by the County, District, or State committees. The County Chairman shall be an ex officio member of all committees, unless otherwise designated.
B. First Vice-Chairman: The First Vice-Chairman shall function as Chairman in the absence of the Chairman, shall oversee all operations of fundraising for the New Hanover County Republican Party including the Finance Committee, and shall have other duties as may be prescribed by the County Executive Committee. The First Vice-Chairman shall be an ex officio member of all committees, unless otherwise designated.
C. Vice-Chairman: The Vice-Chairman shall function as Chairman in the absence of the Chairman and First Vice-Chairman, shall be Chairman of the Precinct Organization Committee to be composed of all Precinct Chairmen and other persons to be appointed by the Vice-Chairman, and shall have other duties as prescribed by the County Executive Committee. The Vice-Chairman shall be an ex officiomember of all committees, unless otherwise designated.
D. Secretary: The Secretary shall keep all minutes and records and shall maintain in a roster all precinct officers and Executive Committee members. Such records shall be available, on request, to any registered Republican within the County. The Secretary shall also be responsible for notifying Executive Committee members of all meetings of the Executive Committee and shall furnish to the congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.
E. Treasurer: The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee meetings, shall be a member of the County Finance Committee and shall fulfill all financial reports and Obligations under State and Federal law.
F. Chairman of the Finance Committee: The Chairman of the Finance Committee shall have general supervision and be in charge of the operations of the County Finance Committee which shall be composed of those persons as set forth in the State Plan of Organization, shall develop a plan and be responsible for the coordination of fundraising activities for the support of the New Hanover County Republican Party and shall have other such duties as from time to time maybe be prescribed by the County Executive Committee.
G. Chairman of the Public Relations Committee: The Chairman of the Public Relations Committee shall generally supervise and have charge of the activities of the Public Relations Committee, which shall be appointed by the County Chairman, and shall be responsible to report and publicize to the media all activities of the New Hanover County Republican Party, shall be responsible for developing and implementing a program for educating the general public on the purposes of the Republican Party, shall coordinate publicity for Republican Party functions and aid other Republican groups in the same manner, shall develop and coordinate a speakers bureau in order to provide speakers at various public and civic functions on matters regarding the Republican Party and shall have such other duties as from time to time are prescribed by the County Executive Committee.
H. Chairman of the Republican Auxiliary Groups Liaison Committee: The Chairman of the Republican Auxiliary Groups Liaison Committee shall generally supervise and have charge of the activities of the Republican Auxiliary Groups Liaison Committee, which shall be appointed by the County Chairman, and shall foster the organization of Republican auxiliary groups, shall maintain liaison with the existing Republican groups and coordinate their activities with the goals of the New Hanover County Republican Party, shall keep such groups informed of the actions and activities of the County Executive Committee, and shall have such other duties as are from time to time prescribed by the County Executive Committee.
I. Chairman of the Leadership Development Committee: The Chairman of the Leadership Development Committee shall generally supervise and have charge of the activities of the Leadership Development Committee, which shall be appointed by the County Chairman, and shall be responsible for searching and encouraging candidates for public office, shall maintain a “talent bank file” of people with specific talents which is desirable to utilize in support of the on-going activities of the New Hanover County Republican Party, shall develop a program for encouraging people to actively participate in the New Hanover Republican Party and all other Republican Party activities, and shall have other duties as are from time to time prescribed by the County Executive Committee.
J. Chairman of the Ballot Security Committee: The Chairman of the Ballot Security Committee shall supervise and have charge of the activities of the Ballot Security Committee, which shall be appointed by the County Chairman, shall be responsible for developing a program for actions required before, during, and after elections in order to insure that the Republican Party candidates obtain a fair count of the vote, shall coordinate the Ballot Security Program with State Republican Party officials and Precinct Chairmen, shall be familiar with State and Federal election laws, and shall have other duties as from time to time maybe be prescribed by the County Executive Committee.
K. Executive Director: The Chairman of the Executive Committee, with the advice and consent of the Executive Committee, may appoint an Executive Director to serve without pay, and assist the Chairman, First Vice-Chairman, Vice-Chairman, and the Committee Chairmen with the performance of their respective job duties and perform such other duties as may be assigned by the Executive Committee. The Executive Director shall, by virtue of this position, be a voting member of the Executive Committee.
VIII. The Auditing Committee shall be composed of three individuals appointed by the Chairman, with the advice and consent of the Executive Committee, and shall conduct reviews of financial records of the County Executive Committee in accordance with the State Plan of Organization.
IX. Vacancies and Removals on the Executive Committee:
A. Vacancy due to resignation, death, change in County residency, or removal in accordance with the State Plan of Organization of any Officer or Member of the County Executive Committee except the Chairman, shall be filled by election at the next regularly scheduled meeting of the County Executive Committee.
B. If the Chairman must cease serving due to resignation, death, or change in County residency, the First Vice-Chairman shall temporarily serve as Chairman until a successor can be chosen by election of the County Executive Committee. Such election will be held at the next regularly scheduled County Executive Committee meeting with at least ten (10) days prior written notification to all Executive Committee Members that a successor to the Chairman is to be elected.
C. Any Member of the County Executive Committee who shall have three (3) consecutive unexcused absences from County Executive Committee meetings may be subject to removal.
X. All members of the Executive Committee elected at large at the County Convention and all members appointed at large by the Chairman of the Executive Committee shall serve by appointment by Chairman of Executive Committee to at least one sub-committee of the Executive Committee. The County Chairman shall appoint all members of the Committees described hereinabove and created by action of the Executive Committee, except as provided in Article VIII or in the State Plan of Organization.
XI. In accordance with the State Plan of Organization, Article III, Section 2, the County Plan of Organization may be amended by the County Executive Committee upon a 2/3 vote after providing notice of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.
XII. Quorum shall be defined as twenty-five percent of the individuals that fill the offices and positions specified by Article II, Sections (A-F) and Article V. There shall be no proxy voting.
XIII. Any matter not covered in the Plan of Organization which is covered by the State Plan of Organization shall be controlled by the State Plan of Organization or Robert’s Rules of Order. In the event of any conflict between this Plan of Organization and the State Plan, the State Plan shall prevail. When adopted, this Plan of Organization shall supersede the previous County Plan of Organization.
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